Commercial HVAC · Birmingham, AL

Commercial HVAC Maintenance Contract 40-Point Evaluation Template

Property managers, facilities coordinators, and commercial building owners use this 40-point evaluation framework to compare commercial HVAC maintenance contract proposals. Surfaces red-flag language before you sign, scopes emergency tiers without response-time promises, and aligns contract scope to ASHRAE Standard 180 plus BOMA and IFMA operational reporting.

Free resource

Property managers, facilities coordinators, and commercial building owners use this 40-point evaluation framework to compare commercial HVAC maintenance contract proposals. Surfaces red-flag language before you sign, scopes emergency tiers without response-time promises, and aligns contract scope to ASHRAE Standard 180 plus BOMA and IFMA operational reporting.

What this PDF covers.

Sources cited inside the PDF: <a href="https://www.ashrae.org/technical-resources/standards-and-guidelines" style="color:var(--warm)" rel="noopener">ASHRAE Standard 180-2018</a>; <a href="https://www.acca.org" style="color:var(--warm)" rel="noopener">ACCA Manual N</a>; <a href="https://www.boma.org" style="color:var(--warm)" rel="noopener">BOMA</a> commercial operations; <a href="https://www.ifma.org" style="color:var(--warm)" rel="noopener">IFMA</a> facility management standards.

Free resource

Commercial HVAC Maintenance Contract 40-Point Evaluation Template

Property managers, facilities coordinators, and commercial building owners use this 40-point evaluation framework to compare commercial HVAC maintenance contract proposals. Surfaces red-flag language before you sign, scopes emergency tiers without response-time promises, and aligns contract scope to ASHRAE Standard 180 plus BOMA and IFMA operational reporting.

  • 40-point scope checklist — labor, parts, filters, belts, refrigerant, emergency
  • Contract language red flags — auto-renewal, exclusive-vendor, liability caps
  • Renewal term negotiation framework
  • Emergency response tier scoring without response-time guarantees
  • Per-equipment service frequency table aligned to ASHRAE 180
  • BOMA- and IFMA-aligned documentation scope

Download the Maintenance Contract Template PDF

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Why we publish this

Useful for building owners. Also useful for us.

Commercial HVAC buyers evaluate vendors on credential documentation and operational competence — not advertising. Publishing the same reference material we use internally is cheaper than paid acquisition and better-aligned with the customers we actually want. If you download this, walk your building with it, and decide we are worth a conversation, our dispatch line is (205) 206-6606.

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